⏱️Timesheets & Time Clock
Let your crew clock in and out from their phone, then review and correct the hours on Timesheets.
Time Clock gives every employee a clock-in button on their phone. Timesheets gives you the office side: what everyone worked, what needs a second look, and a permanent record of every correction. Open Timesheets →
Turn it on
Click Turn on Time Clock
The Time Clock card sits at the top of the page. Turning it on takes effect immediately — your crew sees the controls in Today next time they open it.
Set the day your workweek starts
Right beside the Time Clock toggle is Workweek starts on. Set it to whatever your payroll runs on — Monday by default, but plenty of companies run Sunday or Thursday.
This is what workweek subtotals are grouped by in the Payroll Punch Report. Set it once and forget it.
Time tracking starts from the day you turn it on. Earlier dates stay blank, not zero.
To turn it back off, use the same button. Historical timesheets stay available after you do. Shortcut won't let you turn it off while someone is still clocked in — close that shift first.
What your crew sees
In Today, each worker gets a card showing where they stand:
Clocked out — with Clock in to start the day
On the clock — with a running timer, plus Start unpaid break and Clock out
On unpaid break — with a break timer and Resume work
Finished the day and later picked up more work? Start another shift opens a second shift on the same day.
Three things worth telling your crew
Location is captured when they tap, not all day. Shortcut asks for a location at the moment a punch happens and never tracks anyone continuously.
Unpaid breaks are unpaid. A completed unpaid break is excluded from paid hours. The break reason is just a description — it never changes the deduction.
Their time has a history. The office can review the full record and add corrections, and a worker's own same-day changes are recorded too.
Working without signal
Punches taken with no signal are saved on the phone and sync when the connection comes back. The card says so at the time — "Clock-in is queued and pending sync" — so nobody taps twice wondering whether it took.
Clocking in the whole crew
A worker can punch in or out several teammates at once from the crew sheet. Everyone selected gets exactly the same time.
The same sheet has Flag for office with an optional note — for "Dave left at lunch, ask the office to sort it out." A flag sends a note only. It never changes anyone's paid time.
Fixing a mistake in the field
A worker can correct today's own punches from Time details — a mistyped clock-in, a break they forgot to end. The correction is saved with a record of what it replaced.
Earlier days are read-only for workers. Those go to the office.
Reviewing time in the office
The Recorded shifts list on Timesheets shows every worker-day in the range.
Quick range — Last 7, 14, or 30 days, or set your own From and To dates.
Filters — everything, Unmeasured, Flags, or No shift recorded; plus a crew filter.
Timesheets in the left navigation carries a badge with the number of unresolved shifts waiting on you. Click it while the badge shows and the list opens already filtered to Unmeasured. The count only goes down when you deal with a shift, not as time passes.
Click any row to open Daily detail — the full event timeline for that person and day, plus the office actions below.
Correcting someone's time
In the daily detail drawer, Append correction replaces or removes an event. Every office correction needs a reason before it saves.
The same drawer is where you Resolve an exception — a shift Shortcut couldn't measure, usually a missing clock-out — and where you mark informational flags as reviewed. Resolving an exception is what clears it from the badge.
A shift left open past midnight is closed automatically and shows as System close, so an open shift never runs away with a hundred hours. Those land in your unmeasured list to resolve.
Shortcut also raises a flag when someone works more than six hours straight with no break recorded. It's informational: it doesn't change anyone's paid time or block anything. Use it to catch a forgotten break before payroll goes out.
Exporting, and the record it leaves
Export CSV downloads the timesheet rows for the range and filters you're looking at.
Shortcut automatically records every export: who ran it, when, and which dates it covered.
If someone later corrects a punch that was already in an export, the row is marked Edited after export, in amber, wherever it appears. The file you already sent to payroll doesn't change, but you can see at a glance that the hours moved afterwards and go find out why.
When an export is refused
Shortcut won't export a range that still contains an unresolved shift it couldn't measure — usually a missing clock-out that got closed automatically at midnight.
You'll see a red line next to the Export CSV button telling you so, with a count of the days involved. Resolve the shifts it names in Daily detail, then export. It's the same rule the Payroll Punch Report uses: better no document than a wrong one.
What the numbers mean
Paid hours
Time on the clock, with completed unpaid breaks removed
Job hours
Paid time that lines up with visits
Non-job time
Paid time that doesn't — drive time, shop time, loading
Paid utilization
The share of paid time that went to jobs
Paid labor cost · at current rates
Paid hours priced at each person's current wage. It's what those hours cost at today's rates — not a forecast, and not what you paid at the time
Measurement coverage
How many worker-days in the range were complete enough to count
Read Measurement coverage first. These figures only count worker-days with complete clock punches, so a range with unresolved shifts shows only part of the picture. Resolve those shifts and the numbers fill in.
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